Eligibility and Funding Overview
To apply for GAFAC funding, applicants must:
- Be a degree-seeking graduate student in good academic standing.
- Have paid the Graduate Activity Fee for all enrolled semesters.
- Submit an application before the scheduled event or activity.
- Document reasonable efforts to secure funding from their school, college, or department.
- Documentation may include an email or letter from a department chair, program director, or designated administrator confirming the amount of funding awarded, that no funding is available, or that funding is pending.
- Applicants may utilize the Departmental Funding Affidavit form in lieu of departmental email/letter (linked below).
Miller School of Medicine and Law School students are not currently eligible.
GAFAC operates as funding of last resort and may award up to $500 to an applicant ONCE per academic year per student, based on availability of funds.
Application Submission
- Applications submitted after an event has occurred will not be considered.
- The event must take place before the applicant’s graduation date.
If multiple students are attending the same conference or activity, each student must submit a separate application.
Once submitted, applications are reviewed by the GAFAC advisory team. Applicants may be contacted to provide clarification or additional documentation.
GAFAC Presentation
Once an application is determined to be complete, applicants will be invited to schedule a 5-minute presentation before the GAFAC committee. Up-to-date presentation dates can be located here.
During the presentation, applicants should be prepared to:
- Explain the purpose and significance of the activity/event.
- Describe how the experience benefits the University of Miami community.
- Share plans for acknowledging GAFAC support.
Visual aids or slide presentations are not permitted as part of the presentation. Committee members may ask the applicant clarifying questions during the presentation.
Funding Awards and Reimbursement
Funding decisions are finalized following committee review and administrative approval. Applicants will be notified of their award within 3–5 business days.
GAFAC funding is distributed through reimbursement only. Students must:
- Pay all eligible expenses upfront.
- Retain itemized receipts in the applicant’s name.
- Submit documentation for review.
Non-allowable expenses (such as unrelated purchases or certain food and beverage costs) may result in partial reimbursement. Once approved, reimbursements are processed through the Office of Financial Aid and disbursed via CaneLink.
GAFAC Online Application
Departmental Funding Affidavit
GAFAC Presentation Tip Sheet
